Service related companies may have a service contract, whereby a customer pays for recurring services. If you are using Sage 100cloud there is an easy way to set-up repetitive invoice entry for your customers depending on the billing cycle (weekly, monthly, quarterly etc.) Sage 100cloud users have the option of collecting payment for ALL invoices with Sage 100 ClickToPay Payment Processing.
Follow the steps below to set-up repetitive invoice entry in Sage 100cloud:
- Navigate to the Sage 100cloud accounts receivable module
- Navigate to repetitive invoice entry in the accounts receivable drop down
- Select your customer
- Give the entry a reference number
- Select the billing cycle (weekly, monthly, quarterly, annually, etc.)
- Indicate the billing date
- Indicate comments if needed into A/R Repetitive Invoice Entry
- Apply sales tax into Repetitive Invoice Entry if applicable
- Go to the lines tab and populate details in the lines code
- Indicate the description in the miscellaneous item maintenance i.e. monthly service contract
- Assign the GL account numbers
- Go back to the AR repetitive invoice to add the amount
- Create the invoice and go to the Repetitive Invoice Selection under the accounts receivable drop down
- Select the Sage 100cloud invoice date and selection date
- Choose the cycle
- Print and send the Sage 100 invoice with the ClickToPay button
- Then you have the option to update the Sage 100 Sales Journal
- Once the sales journal is updated the new transactions are reflected
- Once the payment is submitted via ClickToPay the payment flows right back into Account Receivable cash receipts
- Line level detail is updated in order to insure Level 3 credit card processing rates to save money
By setting up Sage 100cloud repetitive invoice entry with ClickToPay you will not only save time creating invoices, you will also get paid faster with automated payment processing.